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International Council for Science : Committee on Data for Science and Technology International Polar Year Data Policy and Management Subcommittee Approved by the CODATA 25th General Assembly, Beijing 2006 Objectives: The overall objective of the group is to define the data policy, strategy, and overall management approach for the International Polar Year (IPY), facilitating international cooperation among the IPY scientific projects on the open data access while preserving intellectual property rights. More specifically: 1. Outline a strategy for IPY data management with specific goals based on the scientific questions formulated in the IPY 2007-2008 Science Plan and which meet the special needs of the social sciences, the Education, Outreach and Communications Plan, and the general public. 2. Determine the organizational data flow structure (including consideration of procedures, (near) real-time requirements, transmission and archival of data) required to support the IPY 2007-2008 science objectives. 3. Assess the extent to which existing and proposed data management systems can be used by the IPY science projects:
4. Provide expert advice to the IPY Joint Committee and to endorsed IPY projects on all IPY metadata and data management issues, including proposed data management programmes that may be independent of specific IPY 2007-2008 science projects (such as legacy data collections). 5. To establish and provide ongoing guidance to the IPY Data Information Service, and regular review of its effectiveness.
The IPY Data Policy & Management Subcommittee and its members expect to publish a variety of documents and research papers detailing the overall design, structure, and implementation of IPY data management, including “lessons learned". Books and Monographs Virtual Observatories and Distributed Data Systems: Current status, Technologies and Directions (jointly with the eGY Working Group on Virtual Observatories) Other Products • An IPY data policy in accordance with existing ICSU and WMO policies. • A strategy and general infrastructure for IPY data flow and data management. This will contribute to the long-term strategic framework (policies, practices, and infrastructure) outlined in the ICSU PAA on Scientific Data and Information, including improved data access, data inventories, improved interaction between the CODATA and the World Data Centers System, and contribution to the ICSU Scientific Data and Information Forum (SciDIF). • A compendium of best practices, virtual observatories, and distributed data systems. • A case study for the Global Earth Observing System of Systems (GEOSS). • Test implementation of the CODATA’s Global Information Commons for Science initiative. Other information or comments The IPY Data Subcommittee plans to collaborate closely with the other International Geoscience Years: the UN-endorsed International Year of Planet Earth, the International Heliophysical Year, and the Electronic Geophysical Year (eGY). We already have close ties to the eGY and could help establish closer ties between CODATA and eGY. The eGY has a focus on data management issues and is directly relevant to the CODATA mission.
Mark A. Parsons (co-chair) T.F. de Bruin (co-chair) Members: Nathan Bindoff Joan Eamer Hannes Grobe Ray Harris Ellsworth LeDrew Xin Li Håkan Olsson Vladimir Papitashvili Birger Poppel Alexander Sterin
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